Rental Car Checklist: Essential Items for a Safe and Comfortable Journey

PUBLISHED ON May, 09 2023


Are you planning a road trip or traveling to a new city and renting a car? It’s exciting to hit the open road and explore new places, but it’s important to be prepared for any situation that might arise. A rental car checklist can help ensure you have everything you need for a safe and comfortable journey. From essential documents to safety and emergency items, comfort and convenience items, and child safety items (if applicable), this checklist will cover all the items you need to bring with you on your rental car journey. By following this checklist, you’ll be able to travel with peace of mind and enjoy your trip to the fullest.

Essential Documents to Bring

When renting a car, there are a few essential documents you must bring with you to ensure a smooth rental process. These documents not only help the rental company verify your identity but also serve as proof of car rental insurance and payment. Here are the essential documents you should always bring with you when renting a car:

  1. Driver’s license: A valid driver’s license is a must-have when renting a car. Your driver’s license serves as proof that you are legally allowed to operate a motor vehicle. Make sure your driver’s license is up-to-date and not expired before you rent a car.
  2. Credit card or debit card: Rental car companies require a credit card or debit card to secure your rental car reservation. The card you use should have enough available credit to cover the rental fees and any additional charges, such as fuel, tolls, or damages. It’s important to note that some rental car companies do not accept prepaid cards or cash as payment.
  3. Proof of insurance: Before renting a car, check with your car insurance provider to see if your policy includes rental car coverage. If your policy does not include rental car coverage, you can purchase car hire excess insurance directly from CarInsuRent. You can buy a daily or annual car hire excess insurance. Make sure you have proof of insurance with you when you pick up your rental car.
  4. Rental car reservation confirmation: It’s important to bring your rental car reservation confirmation with you to verify your rental agreement and the details of your rental car. This confirmation should include the rental dates, location, and the type of car you rented.

By bringing these essential documents with you when renting a car, you’ll have a hassle-free rental process and be able to enjoy your trip to the fullest.

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Check the Vehicle and Take Photos of Damage

One important step that should not be overlooked when renting a car is to check the vehicle and take photos of any damages before leaving the rental location. This will help you avoid any disputes over damages that may have already existed when you rented the car. Here are some steps to follow:

  1. Inspect the car: Walk around the car and inspect it for any damages such as scratches, dents, or any other issues. Check the tires, lights, windshield, and all the other components. If you find any damages, report them to the rental car company before you drive off.
  2. Take photos: Use your phone or camera to take photos of the car from all angles, making sure to capture any damages. This will serve as evidence of the condition of the car before you drove it. Make sure the date and time stamp is enabled on your camera.
  3. Record damages: If you find any damages, report them to the rental car company and have them documented on the rental agreement before you sign it.
  4. Check the interior: Inspect the interior of the car for any damages, stains, or odors. Report any issues to the rental car company.
  5. Check for spare tire and tools: Make sure the car has a spare tire and all the necessary tools in case of a flat tire or other issues.

By following these steps, you can ensure that you won’t be held responsible for any pre-existing damages to the rental car. It’s always better to be safe than sorry, and taking photos of the car can save you from any unnecessary disputes or charges.

Safety and Emergency Items

When you’re on the road, unexpected situations can arise. That’s why it’s essential to be prepared with safety and emergency items when renting a car. Here are some safety and emergency items you should consider bringing with you:

  1. First aid kit: A first aid kit is a must-have item when traveling by car. It should include items such as bandages, antiseptic wipes, pain relievers, and any prescription medication you or your passengers need.
  2. Emergency roadside kit: An emergency roadside kit can help you deal with unexpected car issues, such as a flat tire or a dead battery. This kit should include items such as jumper cables, a tire gauge, a tire repair kit, and a flashlight. In many cases it does not make sense to carry this kit with you, thus we recommend that you take our car hire excess insurance, that also cover
  3. Portable jump starter: If your car battery dies, a portable jump starter can help get your car back on the road. These compact devices are easy to use and can save you from having to wait for roadside assistance.
  4. Flashlight: A flashlight is essential for nighttime driving or when checking under the hood in low light conditions. Make sure to bring extra batteries or a rechargeable flashlight with you.
  5. Mobile phone charger: In case of an emergency, it’s essential to have a charged mobile phone with you. Bring a mobile phone charger or a portable battery pack with you to ensure you can stay connected.
  6. Maps or GPS device: Even if you have a GPS device or a smartphone with maps, it’s a good idea to bring a paper map as a backup in case your electronic device fails or loses signal.

By bringing these safety and emergency items with you when renting a car, you’ll be prepared for unexpected situations and be able to handle them with ease.

Comfort and Convenience Items

Traveling by car can be a fun and exciting experience, but it can also be tiring and uncomfortable. That’s why it’s important to pack comfort and convenience items when renting a car. Here are some items to consider bringing with you:

  1. Sunscreen: Protect your skin from harmful UV rays by packing sunscreen. Even if you’re not traveling to a sunny destination, UV rays can still penetrate through windows.
  2. Sunglasses: Driving in bright sunlight can be uncomfortable and even dangerous. Make sure to bring a pair of sunglasses to protect your eyes and improve visibility.
  3. Water bottles: Staying hydrated is important when traveling by car. Bring a reusable water bottle with you to refill along the way.
  4. Snacks: Having snacks on hand can help you avoid the inconvenience of stopping at every gas station or fast-food restaurant. Bring healthy snacks such as trail mix, granola bars, or fruit.
  5. Blanket or jacket: Temperatures can vary greatly while on the road, especially if you’re traveling through different regions or altitudes. Bring a blanket or jacket to stay warm and cozy during long drives.
  6. Portable Wi-Fi hotspot: If you need to stay connected on the road, consider bringing a portable Wi-Fi hotspot. These devices can provide internet access for multiple devices, making it easy to stay connected and entertained.

By bringing these comfort and convenience items with you when renting a car, you’ll be able to make your journey more comfortable and enjoyable.

Child Safety Items (if applicable)

If you’re traveling with children, it’s essential to prioritize their safety and comfort during your rental car journey. Here are some child safety items to consider bringing with you:

  1. Car seat or booster seat: Depending on your child’s age and weight, they may need a car seat or booster seat. Check the local laws and regulations to ensure you have the appropriate car seat or booster seat for your child.
  2. Child-friendly snacks and drinks: Having snacks and drinks on hand can help keep your child happy and occupied during long car rides. Pack healthy snacks and drinks that your child enjoys.
  3. Entertainment items for kids: Long car rides can be boring for children, so bring entertainment items to keep them occupied. Consider packing coloring books, puzzle books, or handheld games.
  4. Window shades: Sunlight can be harsh on young eyes, so bring window shades to block out the sun and protect your child’s eyes.
  5. Extra clothing: Accidents can happen, so it’s always a good idea to bring extra clothing for your child. Pack a change of clothes in case of spills or accidents.

By bringing these child safety items with you when renting a car, you’ll be able to prioritize your child’s safety and comfort during your journey. It’s important to plan ahead and make sure you have everything you need to keep your child safe and happy.

Final tips for a safe and comfortable trip

Here are some final tips for a safe and comfortable rental car journey:

  1. Always inspect the rental car before leaving the rental location to ensure there are no damages or issues.
  2. Familiarize yourself with the car’s controls and features, especially if you’re renting a car with different features than your own car.
  3. Follow traffic rules and regulations and obey speed limits to avoid any accidents or traffic violations.
  4. Take regular breaks to stretch your legs, get some fresh air, and stay alert.
  5. Make sure to fill up the gas tank before returning the rental car to avoid additional fees.
  6. If you encounter any issues or have questions, don’t hesitate to contact the rental car company’s customer service.

By following these final tips, you’ll ensure a safe and comfortable rental car journey. Remember to prioritize safety, plan ahead, and enjoy your trip!

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In conclusion, renting a car can be a great way to explore new places and create lasting memories. However, it’s important to be prepared for any situation that might arise during your journey. By using this rental car checklist, you’ll have everything you need for a safe and comfortable trip. Remember to bring essential documents such as your driver’s license, credit card, proof of insurance, and rental car confirmation. Don’t forget safety and emergency items like a first aid kit, emergency roadside kit, and mobile phone charger. Bring comfort and convenience items like sunscreen, sunglasses, water bottles, snacks, a blanket or jacket, and a portable Wi-Fi hotspot. If you’re traveling with children, make sure to bring child safety items such as a car seat or booster seat, child-friendly snacks and drinks, entertainment items for kids, window shades, and extra clothing. By following this rental car checklist, you’ll have a hassle-free rental process and be able to enjoy your journey to the fullest.

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Frequently Asked Questions (FAQ)

Can I cancel my policy before my trip?

You can cancel your policy within 14 days of receiving your PDS and Certificate of Insurance. The premium you have paid will be refunded to you in full, as long as you have not started your trip and do not want to file a claim of any sort related to the policy. Once this 14-day period has passed, you can still cancel your policy but you will not receive any refund.

Does CarInsuRent cover Sand and Ash Protection and Gravel Protection?

Our Iceland policy include Sand and Ash Protection (SAAP) and Gravel Protection (GP).

What is Sand and Ash Protection (SAAP)?

Sand and Ash Protection (SAAP) is a type of insurance coverage that is designed to protect rental cars from the potential damage caused by volcanic ash and sand in Iceland. Certain areas of Iceland still have loose ash and fine sand from the Eyjafjallajökull eruption, which can blow around and damage vehicles. SAAP is a specific waiver that was created to cover this type of damage, as Icelandic insurance companies do not include it in their Collision Damage Waiver. This coverage is optional, but highly recommended if you plan to drive in Iceland. Camping Iceland, a local car rental company, claims that SAAP will serve you well and recommends it for all rentals.

When is it Common for the Wind to Toss Sand Onto the Roads?

Sand can be hurled onto roads in Iceland during the Sand & Ash period, which typically occurs in February, March, and April. During this time, the snow has only just thawed out and the grass hasn't grown sufficiently to keep the sand in its place. This can lead to damage to vehicles driving on the roads. It's important to note that sand and dust storms, which can also cause visibility issues for drivers, typically occur when strong winds lift large amounts of sand and dust from bare, dry soils into the atmosphere.

What does CarInsurent Sand and Ash Protection in Iceland cover?

Due to the recent volcanic eruptions in Iceland the risk of damage to the paint and windows of the cars has increased. Our Sand and Ash Protection (SAAP) insurance can cover damage to the paint, windows, lights, plastics, chromes, and wheels of the rental car caused by sand, gravel, ash, pumice, or other earth materials being blown onto the vehicle. The deductible for SAAP insurance is typically 50,000 IKR for all rental cars in the fleet. No other insurance covers these damages and insurance companies refuse to cover them. Even though all safety rules are followed damage can happen when, for example, wind starts blowing more than was forecasted thus moving the sand/ash and damaging the car.   [carInsurent_sc_get_quote_cta cta_text="See How Much You Can Save on Your Car Rental Insurence" cta_btn_text="Get Started"]  

Does the Insurance Cover Lost Keys and Remote Locking Devices?

Yes. CarInsuRent insurance covers lost keys and remote locking devices. Losing the keys to a rental car can be a stressful and frustrating experience. Many people wonder if their rental car insurance will provide coverage for lost keys. Rental car insurance policies may vary in their coverage for lost keys. Lost keys are not typically covered by car insurance for loss or theft, as keys are considered personal property.

Steps to Take If You Lose Rental Car Keys

Losing rental car keys can be a frustrating and stressful experience, but there are steps you can take to get back on the road quickly. Here are some tips based on the provided web search results:
  1. Contact roadside assistance: Most rental cars come with a roadside assistance phone number that you can call in the event of a lockout or lost keys. You should be able to call and have someone sent out to help with your situation. Note that our car hire excess waiver insurance may reimburse you for roadside assistance.
  2. Check for a spare key: Some rental cars come with a spare key that is located in a magnetic box under the car or in the trunk. If you have rented a car that has a spare key, this could be an option to get back on the road quickly.
  3. Contact the rental car company: Contact the rental car company as soon as possible to let them know what has happened. They may be able to provide you with a replacement key or arrange for a locksmith to come and assist you.
  4. Check your insurance policy: If you take out our car hire excess insurance you may have coverage for lost or stolen rental car keys.
  5. Take preventative measures: One of the best ways to avoid losing rental car keys is to make them harder to lose. Attach a big, noticeable lanyard or keychain to the keys, something that will make a noise when moved, to help you locate them quickly. Additionally, always double-check that you have the keys with you before leaving the car.
  We encourage you to read our full guide to learn everything you need to know about travel car hire excess insurance.   [carInsurent_sc_get_quote_cta cta_text="See How Much You Can Save on Your Car Rental Insurence" cta_btn_text="Get Started"]   Please see the Policy Wording for the complete terms and conditions.

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